Administrative Assistant/Coordinator

Job Description

• Recruitment service provider(s) do not contact COE to offer recruiting assistance for this position.

About COE

Have you ever dreamed of going to a job that you love? Well, you need to look no further - COE is an award-winning workplace with a balanced focus on client, employee, and company. We offer competitive benefits and a flexible environment focused on your success. We encourage all interested candidates to apply! It’s time to see if COE is the right place for the next step in your career - we are ready to invest in you!

As an EEO employer, COE celebrates diversity and is committed to creating an inclusive environment of equitability where equal opportunities are available to all applicants and COE employees. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

About the Role

In anticipation of a contract reward, COE is seeking a highly skilled and motivated Administrative Assistant/Coordinator to support a Federal Government client. The ideal candidate will be capable of handling confidential information and can work independently with little to no supervision. This role requires an exceedingly well organized, high-energy, flexible individual who enjoys challenges.  The ability to interact with all levels of company and client staff in a fast-paced environment (sometimes under pressure) and remain flexible, proactive, resourceful, and efficient is crucial to this highly visible role.  A strong level of professionalism with the ability to “get things done” is critical. This position is a hybrid role with primary focus on telework with occasional requirements for in-office attendance and the need to be on client site in the Washington DC/Metro area. Some travel may be required.

Responsibilities

The candidate should apply with proven experience to execute the following:

• Ensure senior management has the support needed to perform their jobs as efficiently as possible.
• Manage calendars, sort and filter requests, and ensure priorities are met in a timely manner.
• Coordinate activities and events, capture and log in documents and data.
• Plan and coordinate conference calls and meetings, including logistical arrangements. Ensure all required meeting materials are prepared and disseminated.
• Create and modify documents, presentations, spreadsheets, as needed.  Some under tight deadlines.
• Coordinate administrative and logistical details associated with day-to-day business operations and schedules.
• Order supplies and materials.
• Perform a variety of complex and confidential administrative tasks.
• Perform other duties as assigned.

Experience and Skills

• Must have prior experience working for a firm who works with the Federal Government. Candidates without Federal experience will not be considered.
• Associates degree with a minimum of three (3) years (or a minimum of 8 years of experience with no degree) administrative assistant experience.
• Professional, pleasant, and polished demeanor with a willingness to contribute in a highly collaborate environment.
• Dependable, punctual, and detail oriented.
• Take ownership of work and show pride in the quality of deliverables.
• Strong decision-making and verbal/written communication skills.
• Able to focus, prioritize, and manage multiple tasks. Must be comfortable working under pressure and exercising judgment to meet deadlines.
• Strong problem-solving skills with the ability to visualize and communicate solutions, to know what is important to reduce complexity, and ask the right questions.
• Service oriented self-starter who can work independently with minimal supervision and collaborate well with others.
• History of ethical and value-based performance.
• US citizenship is required.

Job Benefits

We are proud to have been recognized by Forbes as one of America's Best Management Consulting Firms. COE has also received consecutive  awards of the prestigious "When Work Works" award in recognition of our engaging corporate culture and strong employee benefits!

We offer a wide variety of competitive benefits to meet the personal and family needs of our employees. The following information is a brief summary of these benefits and may be subject to change.

• Medical, Dental, and Vision Insurance
• Basic Life, Accidental Death and Dismemberment Insurance
• Short Term Disability Insurance
• Long Term Disability Insurance
• Accident Insurance
• Voluntary Group Term Life and Accidental Death Benefit
• Wellness Incentive Program
• Employer-Paid Professional Development
• Educational Assistance
• Performance Incentive Bonus Plan
• Flexible Spending Accounts
• 401(k) Plan
• Financial Planning Assistance
• Employee Assistance Program
• Smart Benefits®
• Parking Assistance Policy
• Holidays
• Floating Holidays
• Paid Time Off
• Parental Leave