Proposal Manager/Coordinator

    • Job Tracking ID: 513000-863304
    • Job Location: Remote, DC
    • Job Level: Management
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: 08/31/2023
    • Years of Experience: 5 - 7 Years
    • Starting Date: ASAP
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Job Description

·        Recruitment service provider(s)  do not contact COE to offer recruiting assistance for this position.

About COE

Have you ever dreamed of going to a job that you love? Well, you need to look no further - COE is an award-winning workplace with a balanced focus on client, employee, and company. We offer competitive benefits and a flexible environment focused on your success. We encourage all interested candidates to apply! It’s time to see if COE is the right place for the next step in your career - we are ready to invest in you!

As an EEO employer, COE celebrates diversity and is committed to creating an inclusive environment of equitability where equal opportunities are available to all applicants and COE employees. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

About the Role

COE is seeking a Federal Proposal Coordinator/Manager who will work as part of an integrated business development team managing business acquisition and proposal development activity in the Federal market space. This role is responsible for the management of all activity required to develop and execute proposal strategy, assemble resources, manage the process, and ensure quality proposals are delivered on time and on target – generating a high win ratio on proposals submitted.

This role requires a motivated self-starter with proven experience managing Federal proposal development, communicating with Subject Matter Experts to create compelling proposal content, and ensuring Federal proposal compliance requirements are met.


Manage and coordinate all aspects of the Federal proposal process from start to finish including, but not limited to the following:

  • Work in partnership with other staff to develop and implement a targeted, detailed strategy and supporting tactics, including capture strategies, win themes, and discriminators for each proposal that enters the proposal process.
  • Lead and manage the overall proposal development process from Pre-Proposal Phase through Post Proposal Phase.
  • Ensure the development and production of strong compliant proposals are submitted on time, adhere to customer requirements, and align with strategic objectives.
  • Respond to Federal RFP’s, RFI’s and/or Sources Sought Information requests as appropriate, coordinating the requisite resources needed for a response and ensuring the right “message” is conveyed in consideration of COE’s win strategy.
  • Work with partner companies to participate in proposal preparation and workshare activity ensuring high quality results are consistent with company standards.
  • Prepare and maintain the proposal plan and schedule. Develop compliance matrices, assist in writing and editing, ensuring consistency with proposal themes, and managing proposal development activities.
  • Support the collection/documentation of intelligence about the customer, procurement, competition, and price.
  • Participate in presentations, as appropriate, to corporate and management review teams.
  • Assist in identifying potential proposal risks and develop avoidance and mitigation strategies.
  • Create and update proposal templates and maintain a current and historical record of proposals via a proposal database.
  • Conduct internal debrief sessions and attend client debriefs.
  • Conduct other associated duties as assigned.

    Experience and Skills

    Basic Qualifications

    • Must have prior experience working on Federal proposals. Candidates without Federal experience will not be considered.
    • Certification and/or bachelor’s degree and 3-5+ years of relevant Federal proposal and professional experience.
    • Active APMP and/or Shipley Certification preferred, but not required.
    • Experience with delivery of services and solutions to government agencies with desired experience in management consulting and IT solutions.
    • Experience with Federal government proposal management, volume lead, and support.
    • Understanding of, and experience with, the Federal procurement process and regulations (e.g., FAR, DFAR) is not required, but beneficial.
    • Excellent writing, organizational, and communication skills.
    • Ability to manage multiple projects simultaneously.
    • Ability to work in a tight deadline driven environment. Be adaptable as circumstances dictate change and redirection.
    • Ability to drive and lead the proposal process from start to finish.
    • Ability to understand client needs and objectives through statements of work, and other resources to “read between the lines”.
    • Strong process management, logistical, and planning skills to effectively develop and communicate the plan and status across the team and upwards to management.
    • Strong communication skills to write and edit proposal sections. Ability to adapt historical existing proposal catalog to adapt to the nuances of the existing requirements.
    • Patience and people skills to achieve effective progress, anticipate problems, to keep proposal activities moving forward.
    • Ability to maintain confidentiality and non-disclosure of sensitive information.
    • Ability to take minimal direction and achieve quality results independently consistent with company standards.
    • Strong customer service focus.
    • Work well as part of a team.
    • Perform with a sense of urgency as required.
    • Ability to multi-task, prioritize commitments and manage time effectively.
    • History of ethical performance.  
    • Thrive in an environment characterized by problem-solving, tight schedules and working across multiple entities and capture events.
    • US Citizenship required.

      Job Benefits

      We are proud to have been recognized by Forbes as one of America's Best Management Consulting Firms. COE has also received consecutive  awards of the prestigious "When Work Works" award in recognition of our engaging corporate culture and strong employee benefits!

      We offer a wide variety of competitive benefits to meet the personal and family needs of our employees. The following information is a brief summary of these benefits and may be subject to change.

      • Medical, Dental, and Vision Insurance
      • Basic Life, Accidental Death and Dismemberment Insurance
      • Short Term Disability Insurance
      • Long Term Disability Insurance
      • Accident Insurance
      • Voluntary Group Term Life and Accidental Death Benefit
      • Wellness Incentive Program
      • Employer-Paid Professional Development
      • Educational Assistance
      • Performance Incentive Bonus Plan
      • Flexible Spending Accounts
      • 401(k) Plan
      • Financial Planning Assistance
      • Employee Assistance Program
      • Smart Benefits®
      • Parking Assistance Policy
      • Holidays
      • Floating Holidays
      • Paid Time Off
      • Parental Leave